Threshold table
Which pages that need backlinks show up in Search Console
Position, impressions and referring domains sit in three different tools. Put them in one sheet, apply a few thresholds, and the list of pages that deserve outreach writes itself.
A page earns link effort when it already has demand, ranks close enough to move, and has fewer referring domains than the pages above it. Remove any one of those three and the effort is probably wasted.
Severity bands you can edit
| Band | Search Console signal (3 months) | Referring domains | What to do |
|---|---|---|---|
| Red | Position 4 to 10, 1,000+ impressions | 0 to 2 | Outreach this month; add internal links first |
| Amber | Position 8 to 20, 300+ impressions | 0 to 5 | Queue for the next link round |
| Yellow | Position 11 to 30, under 300 impressions | Any | Improve the page; links come later |
| Green | Position 1 to 3 | Any | Leave it alone, monitor monthly |
| Grey | Under 50 impressions | Any | Ignore, or consider merging into a stronger page |
How to read the bands
Averages lie. A page reported at position 9 may sit at 3 for one query and 40 for another, so filter by the main query before you decide. Use Search Console's Queries tab for that.
Referring domains beat raw backlinks here. Fifty links from one forum thread are one vote in spirit. The refdomains call at 2 credits counts each site once, so a rival may out-rank you with six strong domains against your forty weak links. Size the gap.
Also compare against the pages above you. Pull the top three URLs for the target query, call compare or refdomains on their hosts, and note the gap. A gap of two domains is a small job, while a gap of 200 is a different project. Size it first.
One caveat on the arithmetic. Search Console lets you look back much further, but a three-month window is a better fit here, since it smooths seasonal swings without hiding a recent drop. After the March 2024 core update many sites saw positions shuffle, so check that the window you use does not straddle a big change.
The triage in a lunch break
Pull the pages
Export the Pages tab for the last 3 months. Keep clicks, impressions, CTR and position.
Label the bands
A nested IFS formula on position, impressions and domains assigns Red, Amber, Yellow, Green or Grey.
Open the Red rows
Read each page as a visitor. If the content is weaker than the pages above it, fix that before asking anyone for a link.
Questions that come up in the triage
- Should I build links to a page stuck at position 3?
- Usually not yet. Position 3 already earns a large share of clicks, and the gain from 3 to 2 is smaller than from 12 to 8. Spend the effort on Amber pages first, then revisit once those have moved.
- How many impressions make a page worth the effort?
- There is no official number. For a mid-sized site we start at 300 impressions over three months, because anything below that is too noisy to judge. Small sites can lower the bar, and big sites should raise it.
- Do internal links count as a fix?
- They often help more and cost nothing. Link the Red page from your strongest pages first. Then, if the position stays put after a few weeks, move on to outside links with a clearer conscience.